Control Your Day: A New Approach to Email and Time Management Using Microsoft Outlook and the concepts of Getting Things Done
Publication Date: January 18, 2013
Struggling with email? Is your Inbox out of Control? Control Your Day is a new and better way to manage your email using Microsoft Outlook. The system incorporates many of the productivity concepts made famous by David Allen in his book Getting Things Done (GTD). The author provides additional support through a website and Youtube videos. Download the book today to take back control of your Inbox.
your daily work flow, while it will help you to drive projects and commitments forward; it is not designed to be a high level project management tool. When you are ready to start testing CYD, please remember you can run it along side your current system. As long as you clear the follow-up flag when you are done with a message, the CYD folders will show you just your active messages. You can work from your Inbox as you do today or work from your CYD folders. Continue to file messages as you have
my day by first checking my calendar to determine open and blocked time slots not a direct part of CYD but still an important step in my daily process. Next I open the !Due Today folder. This folder shows me messages due today that I had received or sent previously or that have arrived today. I will work those messages (explained below). Once that is completed, I will then move to my !Today’s Focus folder to work on or review tasks I had prioritized for today. From there I will work from either
context @WF and a brief note, this way when the message comes due you can easily see what you requested. Create your message. Click the Follow-up drop down from the Tag section of the ribbon and select your follow-up date (tomorrow, next week, custom, etc.). If you want to add a Next Action, click the Message Options arrow in the bottom right of the Tag section of the ribbon, enter @WF and a brief note. Adding the Waiting For (WF) context to the message will help to refresh your memory when
the front, it will also appear in your @Agenda context folder. @Calls You would follow the same steps above but instead of @Agenda, you will enter @Call as the starting text in Contacts field. Your @Calls folder looks for all messages that have an active follow-up flag and the text “@Call” in the contacts field which will then display the message you just updated. @Someday-Maybe This context folder is a bit different from the others. The criteria for this folder only looks for
click on the Search Folders link in the folder tree and select New Search Folder. Drag the scroll bar to the bottom of the New Search Folder Options and select Create a custom Search Folder and then click the Choose button at the bottom of the window. Enter !CYD as the Name of the search folder. Click the Criteria Button and then click the More Choices Tab, check the box “Only Items Which: are flagged by me and then click OK. Click the Browse button, check the box next to Inbox and Sent